Team manager

Team Manager training is designed to ensure any volunteers who are taking groups of athletes to competition or camps, locally or abroad, are fully equipped to do their role. In order to attend the Team Manager 1 workshop, attendees must be a Swim England Member and be over 18 years old on the day of the course. To attend the Team Manager 2 workshop, attendees must have attended the TM1 workshop, be a Swim England Member, as well as hold a current DBS with their club and have a current safeguarding certificate.

If you have any questions regarding Team Managing please contact kate.hutchinson@southeastswimming.org

We are currently offering the following workshops for members of South East Region affiliated clubs only;

Team Manager 1 Workshops – Booking Form

7th December 9.00am – 11.00am
14th January 6.30pm-8.30pm
3rd February 6.30pm-8.30pm

Team Manager 2 Workshops – Booking Form

13th January 6.30pm-8.30pm

Module 1 is designed as an introduction to Team Managing at a club/local level. It is intended to be a basic and informative workshop to give participants the confidence and knowledge to effectively manage a team at a local level. The course is designed to achieve the following four outcomes:

1. To raise awareness of the key areas to consider in being a safe and effective Team Manager at local competitions
2. To identify likely problems and challenges
3. To understand the need for risk assessments
4. To be aware of where further help, guidance and support is available.

Attendees must be 18 years old on the day of the course
For details of the courses running in the South East please click on the booking form below.

Module 2 – Overnight Stays and Travel Abroad

This training is designed for Team Managers who have attended the Swim England Team Manager Module 1 training and have gained experience in Team Managing at a local level. This workshop builds upon these experiences and aims to equip a Team Manager to manage a team staying overnight or travelling abroad effectively.

The workshop is designed to achieve the following five objectives:
1. To build on learning from Module 1 and share experiences
2. To raise awareness of key areas in being a safe and effective Team Manager when staying away from home and travelling abroad
3. To identify likely problems and challenges associated with overnight stays and travelling abroad
4. To understand the value of risk assessments
5. To be aware of where further help, guidance and support is available.

Learning to manage a team can take a lifetime. The course is designed to ensure you have the right toolkit from the start. As a team manager you will receive updates from Swim England when necessary to allow you to fulfil the role to the best of your ability.

For details of the courses running in the South East please click on the booking form.

Useful Team Manager Resources and Information

Who’s who in the team structure?

Team Manager – The Team Manager ensures team cohesion at aquatic events and competitions. This may include the organisation of the logistics where the competition is at a different venue.
Chaperone – A chaperone’s role is primarily at ‘away’ competitions. They take on the role of a responsible parent for one designated swimmer under 18yrs of age.
Team Volunteer – A Team Volunteer is a point of contact for athletes / parents / guardian during competitions and camps. They do not necessarily need to be poolside but be “on call’ to support Team Managers and coaches during designated times.

Risk Assessments

A risk assessment should be produced for each activity where hazards are present that could cause harm to members of the club. Please see a number of useful documents below

Poolside Accreditation

Coaches, team managers and chaperones requiring access to poolside must purchase a Poolside Accreditation pass in advance of the event. All coaches, team managers and chaperones must provide evidence of

Current Disclosure and Barring Service (DBS) check.
Minimum Qualification/requirements (specific to the role)
Swim England Safeguarding Certificate

Further information can be found on the Swim England Website

General Data Protection Regulation (GDPR)

GDPR sets out legal guidelines for the collection and processing of personal information and it replaces the Data Protection Act 1998. It came into effect on 25 May 2018. All organisations will need to be compliant.

Swim England have published a full list of frequently asked questions on their website and it’s recommended you read this before handling any personal data. Swim England Website

Travel Permit

Any Members or affiliated clubs wishing to compete, officiate, coach or train in countries outside Great Britain must apply for permission to do so by completing an International Permit and Clearance Form. Please remember to apply for an International Permit at least 28 days before leaving the country

Permits can be found on the British Swimming Website
Swim England have also have further information including frequently asked questions from clubs .

Travel and Security policy

Swim England has created the Overseas Travel and Security Policy. The policy provides guidance and advice to members and employees planning overseas trips, including staff travelling on business, National teams competing in overseas competitions as well as club training trips.

Team Manager Ratio

The minimum supervision ratios for local single day activity for athletes under 18 years of age (FOR ALL DISCIPLINES) is as follows;

Two qualified supervisory roles (1 Coach minimum level 2 and 1 Team Manager minimum TM1) for up to 10 athletes* Thereafter a ratio of 1:10 should be applied

The following table gives guidance on the distribution of supervisory roles within the total. These ratios are based on the team being in a single supervision area. Consideration needs to be given to the tipping point of the ratios

Column B shows the overall total number of supervisory roles that are required as a minimum. This number can be increased not decreased.

Column C and D give a required minimum number of each role to meet the supervision levels. This is not an exact match to the total required and therefore gives the flexibility to increase more of one role before the other dependent on the age, circumstances and experience as the team numbers rise. This must be done alongside the organisations risk assessment.

*For teams of up to 10 athletes there must be a minimum of 2 supervisory roles in place however, an organisation with fewer than 3 swimmers may risk assess the situation to enable appropriate support for the athletes.

Number of athletes	Minimum supervisory roles required	Minimum number of Coaches (one must be qualified to a minimum of Level 2 Coach equivalent)	Minimum number of Team Managers (All TM1 qualified as a minimum)
Up to 10	2	1	1
20	3	1	2
30	4	1	2
40	5	2	2
50	6	2	3
60	7	2	3

Overnight Stays and Travel Abroad

	A team of children all of whom are 12 years old or younger	A team of children all of whom are 13 to 17 years old
Coaches	1:8	1:10
Team Managers	1:8	1:10

Gender Ratio

Under 11 year olds – 1:8
- For up to every 8 male participants best practice is 1 male adult who is either a Coach or Team Manager
- For up to every 8 female participants best practice is 1 female adult who is either a Coach or a Team Manager
11 – under 18 years old – 1:10
- For up to every 10 male participants best practice is 1 male adult who is either a Coach or a Team Manager
- For up to every 10 female participants best practice is 1 female adult who is either a Coach or a Team Manager
Adults
- A minimum of one adult of each gender

Anti-Doping

UKAD is the National Anti-Doping Organisation of the UK and is responsible for anti-doping in the UK. Its website includes education resources and provides information on anti-doping rules and procedures. UKAD has ‘Report Doping in Sport’ channels which allow the sport community to confidentially pass on information about potential doping.

Click to find out more about UKAD.
Click to find out more about reporting doping in sport.
British Swimming have a whole section on their website about Anti-Doping Rules

Regional Team Manager Forum 2020

The annual Team Manager Forum took place on Tuesday 24th November and was run as an online forum. The agenda included.

Team Manager 1 update
Qualifications
Future opportunities in the South East
Open Q&A Section

We were also joined by experienced Team Managers Terry Norris and Zoe French.

Regional Team Manager Forum 2019

The annual Team Manager Forum took place on Thursday 17th October, for the first time this was run as an online forum.

This is an opportunity for trained Team Managers to come together to share ideas, the agenda included.

Using Team Unify to support Team Managers to handle personal data inline with GDPR
Raising a protests
Swim England Updates, Q and A

For the presentations and a recording of the meeting please see below;

Regional Team Manager Conference 2018

The region alongside Swim England Talent ran a Team Manager and coach conference on the 10th June at Leatherhead Leisure Centre. Please see below for the presentations.