ASA South East Region website

Meet licensing

Licensing your meet.

The region has established a licensing panel to scrutinise all license applications and post meet reports. This means that applications that do not adhere to the published guidelines will be identified and clubs asked to take remedial action before a license or a future license will be granted. All applications for meet licenses and post meet reports must be submitted by e-mail to meetlicensing@southeastswimming.org. The completed forms and supporting documents should be included as attachments to the e-mail. Please make sure that you use the correct versions of the forms (see below).

  • A single application may only cover a series of meets if the conditions, entry/limit times etc. for the series are the same.
  • Separate applications must be submitted for competitions with different conditions, times etc.

The role of the panel is to help clubs deliver high quality competitions, not to punish people who get things wrong.

  • Where there is a problem with the application for a license, rather than rejecting the application, one of the members of the panel works with the submitter to address the problem
  • Where Meet Reports are incomplete and/or highlight a problem, one of the members of the panel will contact the club. If reports are incomplete we provide assistance in completion. Where there is a problem, we contact the club to understand why the problem occurred, the impact on the competition and how the clubs plans to avoid the same problem happening in the future.

Promote your open meet

When you have licensed your meet make sure that everyone knows about it by adding it to the Regions on-line calendar. Simply download the form, fill it in and send it back.

Licensed swimming meets across England and Wales

Swim England have a created a library of approved documents to support clubs, volunteers and athletes with Health & Safety advice, risk assessment and best practice. You can access the library here.

Rankings Policy Document
Neutral Data Format (for submission of results to rankings)
LENEX Data Format (for submission of results to rankings)
ASA Calendar

This mechanism is active now and any applications submitted to meetlicensing@southeastswimming.org will be processed.

The objective of the Meet Licensing system is to assure the quality of swimming competitions and specifically to ensure that times submitted to Swim England rankings are reliable. We are instructed by the National Licensing Panel to operate this spirit of the criteria, rather than the absolute letter of the law. In so doing, we are always looking to see whether any breach of conditions actually threatens the integrity of the results.

Swim England has published the criteria for Licensed MeetsThis came into effect on 1st March 2015.

o help meet organisers all of the required forms are now available here:

License Application Form

Promoters report form (PDF version)

Promoters report form (Word version) 

Referees report form (PDF version)

Referees report form (Word version)

Officials in Attendance report form 

Useful additional documents

Swim England have a created a library of approved documents to support clubs, volunteers and athletes with Health & Safety advice, risk assessment and best practice. You can access the library here.

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