Overview of the role
Swim England South East Region is looking for a person or persons to take over the role of the Region’s Swimming Manager from the start of the next swimming season; 1st September 2024.
The Swimming Manager is accountable to the Regional Management Board and is expected to produce reports to that body as required. Strategically, it is desirable that there continues to be a person responsible for managing and co-ordinating all aspects of speed swimming in the region (except Open Water, Masters and Disability Swimming). The Region recognises that it may be not be possible to find a single person with the range of skill sets and experience needed and are therefore open to the idea of separating elements of the role where appropriate.
The Swimming Manager may, and is encouraged to, delegate the delivery of specific tasks to other individuals or working groups but remains accountable to the Region Management Board for all activities.
The Swimming Manager is a voluntary position with full out of pocket expenses paid.
We are inviting expressions of interest from anyone interested in taking on the role of Swimming Manager or responsibility for specific and appropriate, self-contained tasks.
Mike Lambert, who has held the position of Swimming Manager for the South East Region for some years, has decided to step back from the start of the new season (September 2024). He will remain a member of the Regional Management Board.
Job description
Primary roles
The preparation and management of an annual plan for speed swimming activities in the region within the strategic framework set by the Regional Strategy Group.
The preparation and management of an annual budget working with the Region Finance Group.
The scheduling, planning and delivery of Swimming Championships (and any other swimming competitions) within a structure defined by Swim England.
The project management of Regional competitions including:
- Confirming venues;
- Agreeing the schedule of events and qualifying criteria;
- Ensuring the effective and timely processing of competition entries;
- Managing risks associated with the competition;
- Contracting and liaising with external suppliers;
- Liaising with a range of specialist groups and individuals – eg. officials, volunteers, technical support and communications, and
- Leading a competition delivery team.
Secondary roles
Contributing to the development of coaches, officials, swimmers, and volunteers, within a framework established by the Region’s Development Group.
Liaising with the Swim England Swimming Leadership Group, National Licensing Panel and County Swimming Secretaries.
Leading the system for granting Licenses for swimming competitions and ensuring the integrity of results submitted to British Rankings.
Working with others to maintain information relating to speed swimming on the regional website and other forms of communication.
Download appendix A (matrix of the responsibilities of the Swimming Manager).
Knowledge, skills and experience
(To the extent required to understand, validate, and be held accountable for tasks that are delegated to others).
The Swimming Manager should:
- Understanding of the structure of the bodies that govern the sport in Great Britain.
- Have a comprehensive knowledge of the Laws and Technical Rules of Swimming including those applying to the delivery of swimming competitions.
- Have experience of planning and programming major swimming competitions.
- Be aware of the Health and Safety and Safeguarding requirements mandated by Swim England and pool operators.
- Have an understanding of the technology (hardware and Hy-Tek and Quantum software) required to run Regional swimming competitions.
- Be able to build and operate a Risk Assessment.
- Be able to construct and manage a budget.
- Be able to communicate clearly and effectively both verbally and in writing.
- Have good IT literacy including word processing, spreadsheet management, email and video conferencing (e.g. Zoom).
Collaborations
The Swimming Manager works collaboratively with:
- Swim England Swimming Leadership Group
- Swim England National Licensing Panel
- Swim England South East Region Strategy Group
- Swim England South East Region Development Group
- Swim England South East Region Finance Group
- Swim England South East Region Coaches Forum
- Swim England South East Region Communications Manager
Complete this short form to express your interest in the role of Swimming Manger or self contained part of the role.
All correspondence will be treated in confidence.
