When you have licensed your meet make sure that everyone knows about it by adding it to the Regions on-line calendar. Simply download the form, fill it in and send it back.
The Region has established a licensing panel to scrutinise all license applications and post meet reports. This means that applications that do not adhere to the published guidelines will be identified and clubs asked to take remedial action before a license or a future license will be granted.
All applications for meet licenses and post meet reports must be submitted by e-mail to email@example.com. The completed forms and supporting documents should be included as attachments to the e-mail.
Please make sure that you use the correct versions of the forms (see below).
The role of the panel is to help clubs deliver high quality competitions, not to punish people who get things wrong.
The objective of the Meet Licensing system is to assure the quality of swimming competitions and specifically to ensure that times submitted to ASA rankings are reliable. We are instructed by the National Licensing Panel to operate this spirit of the criteria, rather than the absolute letter of the law. In so doing, we are always looking to see whether any breach of conditions actually threatens the integrity of the results.
The ASA has published the criteria for Licensed Meets. This came into effect on 1st March 2015.
To help meet organisers all of the required forms are now available here:
Useful additional documents
The ASA have a created a library of approved documents to support clubs, volunteers and athletes with Health & Safety advice, risk assessment and best practice. You can access the library here.
This mechanism is active now and any applications submitted to firstname.lastname@example.org will be processed.